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Fire safety

Fire authority forms and compliance certificates

Businesses, plants, laboratories and operational buildings are sometimes required to produce compliance forms, maintenance certificates, site emergency files, facility emergency files and further documentation for the Israel Fire and Rescue Authority. Hoshen Engineering & Consulting helps a business understand what the Authority requires, draw up the list of documents needed, check for gaps in existing records, and identify which tests, approvals or accredited professionals are needed to complete the requirements.

Why do these forms matter?

Fire authority forms exist to demonstrate that a building's fire safety systems and measures have been tested, maintained and documented as required. Among other things they are used in business licensing, fire authority inspections, building permits, occupancy approval, updating site emergency files, a change of activity, a change of storage arrangements, or a specific demand from the Israel Fire and Rescue Authority.

To be clear: Hoshen Engineering & Consulting does not replace accredited professionals, maintenance contractors, testing laboratories or statutory approving bodies. Our role is to help a business understand the requirements, organise its documentation, identify gaps and prepare properly for the Israel Fire and Rescue Authority and the other authorities.

Israel Fire and Rescue Authority forms — a general overview

The information below is general only. The precise requirements are determined by the type of building, its designated use and the requirements of the competent authority.

  • Form 1 — Hose reels and fire hosesOfficial designation (Hebrew):טופס 1 – גלגלונים וזרנוקים

    What it covers
    Testing of basic water-based firefighting equipment such as hose reels, fire hoses and hose stations.
    Who usually signs or carries it out
    An accredited tester or maintenance contractor, according to the type of equipment and the applicable standard.
    When it is usually required
    Fire authority inspections, business licensing, periodic maintenance, or a specific demand.
    What the business needs to prepare
    Confirm a valid certificate exists, keep it in the document file, and address any deficiencies found.

  • Form 2 — Portable fire extinguishersOfficial designation (Hebrew):טופס 2 – מטפים מיטלטלים

    What it covers
    Maintenance and testing of portable fire extinguishers.
    Who usually signs or carries it out
    An accredited extinguisher technician or accredited company.
    When it is usually required
    Periodic testing, business licensing and fire authority inspections.
    What the business needs to prepare
    Confirm that all extinguishers are marked, accessible and in date, and that a valid maintenance certificate exists.

  • Form 3 — Electrical installation and emergency lightingOfficial designation (Hebrew):טופס 3 – מערכת חשמל ותאורת חירום

    What it covers
    Condition of the electrical installation, distribution boards and emergency lighting.
    Who usually signs or carries it out
    A suitably licensed electrician or an electrical inspector, according to the type and size of the installation.
    When it is usually required
    Fire authority inspection, licensing, occupancy, alteration of the installation, or a specific demand.
    What the business needs to prepare
    Ensure testing by a suitable professional, obtain written certification, and retain it for inspection.

  • Form 4 — Fire detection systemOfficial designation (Hebrew):טופס 4 – מערכת גילוי אש

    What it covers
    Maintenance and condition of the fire and smoke detection system.
    Who usually signs or carries it out
    A company accredited to maintain fire detection systems under the applicable standard.
    When it is usually required
    Periodic maintenance, fire authority inspection, licensing and occupancy.
    What the business needs to prepare
    Confirm a maintenance contract is in place, that test certificates are valid, and that system faults have been addressed.

  • Form 5 — Suppression system in electrical panelsOfficial designation (Hebrew):טופס 5 – מערכת כיבוי בלוחות חשמל

    What it covers
    Condition of an automatic suppression system inside cabinets or electrical distribution boards.
    Who usually signs or carries it out
    An installer or maintenance contractor accredited for that particular system.
    When it is usually required
    According to the fire authority's requirement, the type of board, the size of the installation and the level of risk.
    What the business needs to prepare
    Confirm the system has been tested, that certification is valid, and that any deficiencies have been addressed.

  • Form 6 — Emergency public addressOfficial designation (Hebrew):טופס 6 – כריזת חירום

    What it covers
    Condition of the public address and emergency announcement system.
    Who usually signs or carries it out
    A professional accredited for public address or extra-low-voltage systems, as applicable.
    When it is usually required
    In buildings required to have a public address or emergency announcement system.
    What the business needs to prepare
    Confirm the system is operational, audible in the relevant areas, and that a current test certificate exists.

  • Form 7 — Automatic suppression system / sprinklersOfficial designation (Hebrew):טופס 7 – מערכת כיבוי אוטומטית / מתזים

    What it covers
    Condition and maintenance of an automatic water-based suppression system, including sprinklers.
    Who usually signs or carries it out
    A company, laboratory or accredited professional, according to the standard and the fire authority's requirements.
    When it is usually required
    In buildings, warehouses, plants and areas fitted with a sprinkler system.
    What the business needs to prepare
    Confirm periodic testing has been carried out, retain the certificates, and address system deficiencies.

  • Form 8 — Emergency generatorOfficial designation (Hebrew):טופס 8 – גנרטור חירום

    What it covers
    Condition of the generator supplying emergency systems.
    Who usually signs or carries it out
    A suitable electrician, electrical inspector or accredited professional, according to the type of system.
    When it is usually required
    Where the generator serves emergency systems such as pumps, fans, emergency lighting or safety systems.
    What the business needs to prepare
    Confirm periodic testing, correct operation, maintenance records and appropriate certification.

  • Forms 9a / 9b — Kitchen hood suppression systemOfficial designation (Hebrew):טופס 9א / 9ב – מערכת כיבוי במנדפים

    What it covers
    Condition of the suppression system serving extraction hoods in commercial kitchens.
    Who usually signs or carries it out
    A company accredited to install or maintain kitchen hood suppression systems.
    When it is usually required
    Restaurants, industrial kitchens, canteens and premises with hoods in use.
    What the business needs to prepare
    Confirm the suppression system has been tested, that a valid certificate exists, and that maintenance has been carried out as required.

  • Form 10 — Smoke control systemOfficial designation (Hebrew):טופס 10 – מערכת שליטה בעשן

    What it covers
    Condition of smoke extraction systems, fans, smoke dampers and other smoke control measures.
    Who usually signs or carries it out
    An engineer or accredited professional, according to the requirement and the system.
    When it is usually required
    In buildings with a smoke control system or a requirement for smoke venting.
    What the business needs to prepare
    Confirm the system has been tested against the relevant emergency scenarios and that a current certificate exists.

  • Form 11 — Air conditioning systemOfficial designation (Hebrew):טופס 11 – מערכת מיזוג אוויר

    What it covers
    Performance of the air conditioning system in fire safety terms: preventing smoke spread and interfacing with emergency systems.
    Who usually signs or carries it out
    An HVAC engineer, HVAC consultant or accredited professional, as required.
    When it is usually required
    Where air conditioning systems interact with fire scenarios, dampers, shutdowns or smoke control.
    What the business needs to prepare
    Confirm appropriate testing or certification exists and that the interfaces between HVAC and the emergency systems are documented.

  • Form 12 — Facility emergency fileOfficial designation (Hebrew):טופס 12 – תיק מפעל

    What it covers
    Submission, update or declaration regarding the facility emergency file.
    Who usually signs or carries it out
    The business owner, an authorised signatory or another suitable party, as required.
    When it is usually required
    At plants and sites where a facility emergency file is required, or where an existing file needs updating.
    What the business needs to prepare
    Confirm the file is current and covers contacts, scenarios, materials, systems and emergency procedures.

  • Form 13 — Site emergency fileOfficial designation (Hebrew):טופס 13 – תיק שטח

    What it covers
    Submission, update or declaration regarding the site emergency file.
    Who usually signs or carries it out
    The business owner, an authorised signatory or another suitable party, as required.
    When it is usually required
    At buildings and sites required to prepare in advance for emergencies.
    What the business needs to prepare
    Confirm the file includes drawings, access routes, isolation points, suppression and detection systems, and contacts.

  • Form 14 — Employee trainingOfficial designation (Hebrew):טופס 14 – הדרכת עובדים

    What it covers
    Confirmation that employees have been trained in fire prevention, emergency response and the use of firefighting equipment.
    Who usually signs or carries it out
    The business or property owner together with a suitable instructor, under the applicable requirements.
    When it is usually required
    As part of fire authority requirements, licensing, licence renewal or an inspection.
    What the business needs to prepare
    Confirm employees have been trained, that signed records exist, and that the subjects covered suit the activity.

  • Form 15 — Storage conditions / storage heightOfficial designation (Hebrew):טופס 15 – תנאי אחסנה / גובה אחסנה

    What it covers
    Declaration of storage conditions, storage height, types of material and storage arrangements.
    Who usually signs or carries it out
    The business owner or an authorised representative, at times supported by a Safety Officer or suitable consultant.
    When it is usually required
    Warehouses, storage areas, a change of storage method or a change of storage height.
    What the business needs to prepare
    Confirm that actual storage matches the requirements, that nothing is obstructed, and that the storage height suits the suppression systems and the building.

  • Form 16 — Kitchen hood cleaningOfficial designation (Hebrew):טופס 16 – ניקוי מנדפים

    What it covers
    Removal of grease from extraction hoods, ducts and fans in kitchens.
    Who usually signs or carries it out
    A professional hood and duct cleaning company, as required.
    When it is usually required
    In commercial kitchens and anywhere grease build-up could present a fire risk.
    What the business needs to prepare
    Confirm periodic cleaning has been carried out, obtain the certificate, and retain the records for inspection.

  • Form 17 — Hazardous materials permitOfficial designation (Hebrew):טופס 17 – היתר רעלים / חומרים מסוכנים

    What it covers
    Holding a hazardous materials permit, or meeting hazardous materials requirements, where relevant to the business.
    Who usually signs or carries it out
    The permit holder or business together with the relevant parties, under the requirements of the Ministry of Environmental Protection.
    When it is usually required
    At businesses holding hazardous materials in quantities and classifications that require a permit.
    What the business needs to prepare
    Confirm the appropriate permit is held, along with storage conditions, signage, procedures and emergency documentation as required.

  • Form 18 — Gas systems / standard gas appendixOfficial designation (Hebrew):טופס 18 – גז / נספח אחיד גז

    What it covers
    Condition and safety of gas systems.
    Who usually signs or carries it out
    An accredited gas technician or other accredited professional, according to the type and size of the system.
    When it is usually required
    At businesses and sites with gas systems.
    What the business needs to prepare
    Confirm a valid test, address any deficiencies, and retain the certificate for inspection.

  • Form 19 — Pyrotechnics / fireworksOfficial designation (Hebrew):טופס 19 – פירוטכניקה / זיקוקים

    What it covers
    Declaration or requirements concerning the use of pyrotechnic effects.
    Who usually signs or carries it out
    The business owner, a licensed operator or another professional, according to the activity and the requirement.
    When it is usually required
    Mainly at venues, event gardens and premises where pyrotechnic activity takes place.
    What the business needs to prepare
    Confirm that approvals, safety conditions, a licensed operator and appropriate records are all in place before the activity.

  • Form 20 — Sprinkler system engineerOfficial designation (Hebrew):טופס 20 – מהנדס מערכת מתזים

    What it covers
    An engineer's approval, design or opinion regarding a sprinkler system.
    Who usually signs or carries it out
    A suitable engineer or sprinkler system designer, as required.
    When it is usually required
    On projects with a new sprinkler system, an altered system, or a fire authority or licensing requirement.
    What the business needs to prepare
    Confirm that design documents, the engineer's approval and evidence of conformity with the project's requirements all exist.

  • Form 21 — Installation certificate for up to 10 hose reelsOfficial designation (Hebrew):טופס 21 – אישור התקנה עד 10 גלגלונים

    What it covers
    Certification of the installation of a small number of firefighting hose reels.
    Who usually signs or carries it out
    An installer or accredited professional, according to the fire authority's requirement and the equipment.
    When it is usually required
    Where hose reels are installed on a limited scale, at the request of an authority or a project.
    What the business needs to prepare
    Confirm the installation matches the requirement, that the equipment is accessible and marked, and that the installation certificate has been retained.

  • Form 22 — Design and installation certificate for up to 10 sprinklersOfficial designation (Hebrew):טופס 22 – אישור תכנון והתקנה עד 10 מתזים

    What it covers
    Certification of the design and installation of a small number of sprinklers.
    Who usually signs or carries it out
    An accredited designer or installer, or another suitable professional, as required.
    When it is usually required
    For localised alterations or limited sprinkler installations.
    What the business needs to prepare
    Confirm that the design, the installation, professional certification and appropriate records all exist.

  • Form 23 — Installation certificate for up to 10 detectorsOfficial designation (Hebrew):טופס 23 – אישור התקנת עד 10 גלאים

    What it covers
    Certification of the installation of a small number of fire or smoke detectors.
    Who usually signs or carries it out
    An accredited company or accredited installer of fire detection systems, as required.
    When it is usually required
    For a localised installation or a limited extension of a fire detection system.
    What the business needs to prepare
    Confirm the detectors were installed as required, are connected to the relevant system, and that an installation certificate exists.

How does this consulting help a business?

  • Interpreting Israel Fire and Rescue Authority requirements according to the type of business, the building and the level of risk
  • Drawing up the list of forms and certificates the business is required to produce
  • Checking for gaps in existing documents and certificates
  • Guidance on which accredited professionals are needed
  • Help in understanding how long certificates remain valid and how often they must be renewed
  • Guidance on preparing site emergency files, facility emergency files and emergency documentation
  • Professional support in preparing for a fire authority inspection or business licensing
  • Management-level tracking of gaps through to their closure by the business and its professionals

Disclaimer: The information on this page is general only and does not replace a specific review of Israel Fire and Rescue Authority requirements, the Fire Commissioner's Instructions, standards, business licence conditions, a building permit or a demand from a competent authority. Requirements may vary according to the type of building, its designated use, the level of risk, the systems installed and the authorities' current requirements.

Need support preparing for the fire authority?

Get in touch for an initial consultation. We will help you understand which approvals and documents are required and how to prepare properly.

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